Supervision

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Titanium contains features that allow teaching or training clinics to create appointments, records and files for their interns. These features allow information about programs to be kept separate from information about clients. Your center administrator may choose to activate these features for use in your center.

By default, Titanium displays the term "intern." All instructions and documentation use this term. Your center administrator may change this term as desired (i.e., trainee, supervisee, student clinician, etc.) and all displays in Titanium will be changed. Your center administrator has created the appointments, notes, data forms, and screens for interns.

Add an Intern Record

After adding interns as users and setting up supervision features, center administrators can add interns by:

1. From the calendar screen, click Open > Interns.

2. Click the Add New Intern radio button, and click Ok.

3. Use the pull down menu to select a user for whom to create an intern record and file.

4. Use the pull down menu to select the assigned supervisor(s).

5. Enter an ID for the intern.

6. Enter the name that will be displayed in the intern record. Middle name is an optional field.

7. Click Ok. Click Yes. Click Ok.

8. The intern screen will open in a new window. Enter the desired information:

o	Contact Information tab: preferred name, date of birth, email address, phones, addresses, photo

o	Intern Information tab: program information including name, adviser name and contact information, supervision dates

o	Disability tab: If you have chosen to use the disabilities features in Titanium, disabilities and accommodations of the intern may be listed on this tab

o	Security tab: By default, intern files are restricted to only the intern and supervisor(s) chosen when the intern record was created. Changes in assignment can be made on this tab. If the intern is removed, they will be unable to view their own file.

o	Flags tab: If you have chosen to use flags for interns, flags can be added/edited on this tab

9. Click Save.

10. Click Exit.

My Interns List

The My Interns list provides the user currently logged into Titanium with their personal list of interns assigned to them. To open your My Interns list, from the calendar screen, click Open > My Interns. The screen also provides statistics for your interns, and access to the intern screen and intern file:

o	Next Appt: This is the date of the next intern appointment with the supervisor

o	# Clients: This is the number of clients to whom the intern has been assigned as a user on the client security tab (e.g., count of clients on the intern's My Clients list)

o	# Attended Appts Year: This is the number of client appointments the intern has attended during the year. (Note: Dates that define the year are set by the center administrator in system settings.)

o	# Hours Attended Year: This is the amount of time that the intern has attended client appointments during the year. (Note: Dates that define the year are set by the center administrator in system settings.)

Right click on the column headers for options to sort, rearrange columns, choose columns or save/export the table.

Working with Interns

Most features available in intern screens and files are identical to those in client screens/files, and function in the same way. The links below will redirect to the instructions for working with clients which are the same as for interns:

•	Editing, deactivating and deleting intern records, short cuts, disabilities / accommodations, photos, flags, files

•	Scheduling appointments, group appointments, creating recurring appointments, marking attendance

•	Creating notes, adding attachments, and group notes

For additional assistance, please email the Titanium Support team or visit us online at www.TitaniumSchedule.com.