Billing Export

The billing export feature exports charges for services into a file that you can send to your university's accounting department to be added to student accounts.  You must have already activated and set up the billing export.

To generate the file:

1.  Create charges.  When adding payments, choose Bill to Account as the payment type and enter the allocated amount that is equal to the charge.

2.  From the calendar screen, click Reports on the menu bar.

3.  Click the Process Bill to Client Accounts button.

4.  Use the pull down menu to select Bill to Account.

5.  Use the pull down menu to select the batch date for export.  (Note:  The batch date is the date the batch is generated.)

6.  Use the pull down menu to select the semester to be processed.

7.  Click the Preview Exceptions button.

8.  If exceptions are shown, determine whether they should be fixed prior to processing (i.e., clients missing student ID numbers which will allow matching into the accounting system).

9.  If there are exceptions, exit the preview and reports screen.  Make required edits on the client screen, and repeat Steps 2-8.

10.  Click Process Batch.

11.  Use the Windows interface to save the batch file to your computer.

12.  Exit the Reports screen.

13. Send the file to your university accounting department in accordance with your university policy/process.

There are two reports available on this screen.  The Batch Detail report will show the details of the batch processed on a given date.  To run this report, set the date that the batch was generated and click the Batch Detail Report button.

The Batch History report shows the batches processed during a given time frame.  To generate the report, click the Batch History report button.  On the pop-up window, set the dates, and click Preview.  A list of batches and amounts will be displayed, along with pending exports.